Commercial cleaning software, for offices and homes in one place.
Adding offices to your house cleaning business? You don't need a second app, you guys. Busy Book keeps your commercial accounts right next to your home clients, on one calendar, with one team.
What Busy Book does for you
Your own services, priced your way
Office cleaning, floor care, anything you offer: by the square foot to a tenth of a cent like $0.085, a flat price, both, or quote only.
A smallest job price
Set the least a job of each service costs, so a small space never comes in too low.
A Get a quote form
Clients send the kind of work, the size, the dates and photos, straight to your Leads board.
Site walks on your calendar
See the space before you price it. Irene books site walks at the times you pick.
Company clients
A company with a billing contact who gets a copy of every invoice.
Quotes and bids sent as a link, accepted and signed online
Your price from your own services, with optional items they can add. They sign it on their phone, and you hear when they open it.
Your insurance certificate on every bid
Keep it on file once. Clients download it right from the bid, and we remind you before it runs out.
A photo report after every cleaning
Before and after photos and the checklist go to the client when the job is done, so they see the work, every time.
Quality inspections with photos
Score each area of a site on every walk-through, see if scores go up or down, and send the client a copy. Anything low goes on the next job to fix.
Every site with its own details
Each location keeps its own address, door code and notes for your cleaners.
Teams and a weekly schedule
Teams with a team lead, a weekly schedule you publish, and time off asks. Starter includes 1 team, and Grow and Pro as many as you like.
A time clock and the payroll file
Clock in and out with location, team lead approvals, overtime flags and a payroll file for Gusto, QuickBooks or ADP.
Contractor partners, employees or just you
Pick how you run your business, and Busy Book uses your words everywhere.
Websites made for commercial cleaning
Commercial and Small office website looks, with a quote form built in.
Local commercial prices
Market research shows what offices pay per square foot where you work.
Several nights a week, with evening and overnight times
Pick the nights, like Monday, Wednesday and Friday from 9 PM to 1 AM, and who cleans. Every visit lands on the right night.
One monthly contract price, billed once a month
A flat monthly price for the visits you agreed on, one invoice on the billing day, and extra work as its own line.
A client portal for office managers
One link for the schedule at every site, the photo reports, invoices and bids, and a spot to ask for extra work. The billing contact and each on-site contact get their own.
Net 15 to Net 60 invoices for company clients
Invoiced when the job is done, due in 15, 30, 45 or 60 days, with their PO number on it and gentle reminders. Never charged to a card.
Win and keep the account
A sales pipeline for office and janitorial accounts
Every commercial account you're going after, from New to Site walk set, Bid sent and Won or Lost, with what each one is worth a month. We remind you to follow up, and a win starts its monthly contract.
A bid calculator
Square feet and how fast your partners clean give the hours. Your labor cost and your margin or markup give a flat price for each visit or phase. Your client only sees the price.
Service agreements
Put a monthly contract in writing: the term, when it renews and a yearly price increase. They sign it online, and you hear before it renews.
Certificate of insurance requests
Clients ask for a certificate naming them from their client portal, and you get their details ready for your insurance agent.
Run every site
A supplies list for each site
Keep the supplies at each office or building and how many to fill up to. Partners tick what's running low, and you see what to bring or reorder.
Sites: budget vs actual
Each site's budgeted hours next to the real ones from I've arrived and Done, so you see which sites run over and about what each visit earns.
Retainage and statements
The 5 to 10% a builder holds back stays out of what's owed now until you release it. Statements show what's 30, 60 and 90 days late.
How it works
Irene answers while you work
Irene, your AI assistant, texts back every new lead in seconds, answers their questions and hands you anything that needs a person. Meet Irene.
Questions
Can I price commercial cleaning by the square foot?
Yes. Set a rate per square foot, a flat price, or both, with a smallest job price. Or make it quote only, and clients see Get a quote instead of a price.
Will Irene quote my commercial jobs?
No. Irene never guesses a commercial price. She books a site walk at the times you pick, or sends your quote form, and you send the price.
Can a company have more than one location?
Yes. Add each site with its own address and door code, and send the invoices to the company's billing contact.
Can I keep my house cleaning clients too?
Yes. Homes and offices live side by side, on one calendar, with one team.